Privacy Notice for California Applicants
| Effective: 2024 January 1 |
This California Job Applicant Privacy Notice (“Privacy Notice” or “Notice”) explains how Westfield insurance companies (“we,” or “us,” or “our”) collects personal information about California job applicants (“applicant personal information”), to the extent such personal information is collected and used by us solely within the context of their role as a job applicant.
Notice at Collection: Applicant Personal Information We Collect
The categories of applicant personal information we collected during the 12 months preceding the date of this Notice are as follows:
- Personal identifiers: name, address, email address, phone number, IP address, government-issued identification documents
- Protected class information: race, ethnicity, gender, gender identification, veteran status
- Internet or other electronic activity information: information regarding your interaction with our job application portal
- Professional information: records of your work and education history (including internal and external work history and references)
- Educational information: Education history; trade school records; certificates obtained
- Sensitive personal information: government-issued identification documents; race, ethnicity, and other diversity data
We have collected the same categories of applicant personal information in the 12 months prior to the date of this Privacy Notice.
Notice at Collection: Purposes for Collection of Personal Information
We use applicant personal information to evaluate your application for employment, to conduct job interviews, and to comply with applicable law.
Notice at Collection: Categories of Personal Information We Sell or Share
We do not sell or share for cross-context behavioral advertising applicant personal information.
Notice at Collection: Retention Periods
We retain the categories of applicant personal information for the length of time necessary to evaluate applicants, comply with legal obligations and to protect our legal rights.
Sources From Which We Collect Personal Information
We collect applicant personal information from applicants directly, from recruiters, from any references or professional contacts that may provide references or other information about applicants, from our employees or contractors that may interview or otherwise evaluate applicants, and from publicly available sources.
Use or Disclosure of Sensitive Personal Information
We do not use or disclose sensitive applicant personal information to infer characteristics about applicants or for any purposes other than to identify applicants to comply with applicable laws or to operate our business, including by evaluating applicants.
Disclosure of Personal Information For Business Purposes in the Past 12 Months
The following chart describes the categories of applicant personal information that we disclosed to third parties for a business purpose in the 12 months prior to the date of this Notice:
| Categories of Applicant Personal Information | Categories of Third Parties to Which We Disclosed Applicant Personal Information for a Business Purpose |
|---|---|
| Personal identifiers: name, address, email address, phone numbers, IP address, government-issued identification documents | Service providers that assist in providing human resource functions; facilitate scheduling and email communications; provide security services and cloud-based data storage, assist with other IT-related functions; provide legal services |
| Protected class information: race, ethnicity, gender, gender identification, veteran status | As required to government agencies Service providers that assist in providing human resource functions; provide legal services |
| Internet or other electronic network activity information: information about your interaction with our job application portal | Service providers that provide security services and cloud-based data storage, host our application website portal, and assist with other IT-related functions |
| Professional information: records of your work and education history (including internal and external work history and references) | Service providers assist with recruitment activities |
| Educational information: Education history; trade school records; certificates obtained | Service providers that assist with recruitment activities |
Business Purposes for Such Disclosures
We disclosed the aforementioned categories of applicant personal information to the categories of third parties identified above for the following purposes: to provide human resource functions; facilitate scheduling and email communications; provide security services and cloud-based data storage, assist with other IT-related functions; provide analytics; host or facilitate teleconferencing or video conferencing; prevent fraud and other illegal activities; and to obtain professional advice about legal matters.
Additional Information About How We May Disclose Applicant Personal Information
We may also share applicant personal information as required or permitted by law to comply with a subpoena or similar legal process or government request, or when we believe in good faith that disclosure is legally required or otherwise necessary to protect our rights and property or the rights, property, or safety of others, including to law enforcement agencies, and judicial and regulatory authorities. We may also share applicant personal information with third parties to help detect and protect against fraud or data security vulnerabilities. And we may share or transfer applicant personal information to a third party in the event of an actual or potential sale, merger, reorganization of our entity or other restructuring.
Rights Related to Personal Information Held by Us
Your Right To Know About Personal Information We Collect
You can ask us for the following information from us with respect to the employment personal information that we have collected about you in the 12 months prior to the date of your request:
- Specific pieces of personal information we have collected about you;
- Categories of personal information we have collected about you;
- Categories of sources from which such personal information was collected;
- Categories of personal information that the business sold or disclosed for a business purpose about you;
- Categories of third parties to whom the personal information was sold or disclosed for a business purpose; and
- The business or commercial purpose for collecting your personal information.
Your Right To Request Deletion of Personal Information We Have Collected From You
Upon your request and subject to exceptions in the law, we will delete applicant personal information we have collected about you.
Your Right to Request to Correct Applicant Personal Information We Hold About You
You have the right to request that we correct applicant personal information we hold that you believe is not accurate. We will take steps to determine the accuracy of the personal information that is the subject of your request to correct, and in doing so will consider the totality of the circumstances relating to the personal information you have identified as being incorrect. We may ask that you provide documentation regarding your request to correct in order to assist us in evaluating the request.
Our Commitment to Honoring Your Rights
If you exercise any of the rights explained in this Privacy Notice, we will continue to treat you fairly.
Exercising Your Rights and How We Will Respond
To exercise your rights to know, delete, or correct applicant personal information, or to ask a question about your data subject rights, contact us at 1-800-243-0249 or click here. For such requests, will first acknowledge receipt of your request within 10 business days of receipt of your request. We will then provide a substantive response to your request as soon as we can, generally within 45 days from when we receive your request, although we may be allowed to take longer to process your request under certain circumstances.
We usually act on requests and provide information free of charge, but we may charge a reasonable fee to cover our administrative costs of providing the information in certain situations.
In some cases, the law may allow us to refuse to act on certain requests. When this is the case, we will endeavor to provide you with an explanation as to why.
Verification of Identity
If you submit a request, we will ask you for two pieces of personal information and attempt to match those to information that we maintain about you.
If we are unable to verify your identity with the degree of certainty required, we will not be able to respond to the request. We will notify you to explain the basis of the denial.
Authorized Agents
You may designate an agent to submit requests on your behalf. The agent can be a natural person or an entity.
If you would like to designate an agent to act on your behalf, you and the agent will need to comply with our verification process. Specifically, if the agent submits requests to access, know or delete your personal information, the agent will need to provide us with your signed permission indicating the agent has been authorized to submit the request on your behalf. We will also require that you verify your identity directly with us or confirm with us that you provided the agent with permission to submit the request.
Please note that this subsection does not apply when an agent is authorized to act on your behalf pursuant to a valid power of attorney. Any such requests will be processed in accordance with California law pertaining to powers of attorney.
Personal Information of Minors
We do not advertise our positions to minors under 16 and do not knowingly collect or sell the personal information of minors, including minors under 16 years of age.
Third Party Websites
Our website may contain links to third party websites, including social media buttons that link to social media platforms. This Notice does not govern how those third parties or social media platforms collect or use personal information and we do not endorse or have control over their practices. The privacy policies and terms of use for those third parties’ websites/apps or social media platforms govern those companies’ privacy practices. We are not responsible for the content or privacy practices of any third-party websites or platforms.
How We Keep Your Personal Information Secure
We maintain reasonable security measures appropriate to the nature of the Personal Information that we collect, use, retain, transfer or otherwise process. Those measures include administrative, technical, and physical safeguards designed to protect the personal information you provide against accidental, unlawful, or unauthorized destruction, loss, alteration, access, disclosure, or use. However, data security incidents and breaches can occur due to a variety of factors that cannot reasonably be prevented; therefore, our safeguards may not always be adequate to prevent all breaches of security.
Changes to This Notice
We may update this notice from time to time. When we make substantive changes, we will update date of this Notice. In certain cases and if the changes are material, you will be notified via email or a notice on our website.
Accessibility
We work to make our communications accessible to people with disabilities. To submit accessibility-related requests or report barriers, please contact HR at 1-800-552-9139.
Contact Us
If there are any questions regarding this Privacy Notice or to request a copy of this Privacy Notice in another format you may contact us at 1-800-243-0249.